The A/R Aging report groups transactions by reference (invoice) number and ages them as of the oldest date in the reference number group. If a transaction is appearing in the wrong aging period, check the A/R details on the client file and see if the invoice reference number was used for a previous transaction. If so, reverse the transaction you just posted and repost it using a new reference number.
It is important that you use correct reference numbers because they are used throughout Amicus Small Firm Accounting to track and group fee billings, firm receipts and Accounts Receivable write-offs. For example, reference numbers are used when you post firm receipts to allow you to apply payments to the correct invoice. Similarly, reference numbers are used to apply write-offs to the correct invoice.
Amicus Small Firm Accounting will assume that items with the same reference number are related and will group them together on the A/R Aging report, on the A/R Reminders, and in the firm receipt and A/R write-off invoice selection lists.
Print the Detail Journal Listing report.
Print the Activity Summary report.
The same report produced by working lawyer, by responsible lawyer, and by originating lawyer can produce entirely different results. A report produced by working lawyer calculates totals based on actual postings to specific lawyers. A report produced by responsible lawyer calculates totals based on postings to clients whose responsible lawyer is the lawyer selected, regardless of the lawyer transactions were posted to. A report produced by originating lawyer calculates totals based on postings to clients whose originating lawyer is the lawyer selected, regardless of the lawyer transactions were posted to.
If you print a report by assigned lawyer, you will only get the transactions that were actually posted or distributed to that lawyer, regardless of whether that lawyer is the responsible lawyer on the file.
If you print a report by responsible lawyer, you will get all the transactions on all the files on which that lawyer is listed as the responsible lawyer, regardless of who did the work on the file.
There are two reasons why it might say "out of balance" - either an audit is actually out of balance (the debits posted don't equal the credits posted), or the report was printed was printed by General Ledger account.
The Transaction Listing report is designed to be run by audit number, not by General Ledger account. It displays the update to the General Ledger accounts included on it, for each audit included on it. Therefore, if you select only particular General Ledger accounts, the accounts not selected will not be included when the report determines if a given audit balanced to zero.
For example, if you post a firm check and then print the Transaction Listing selecting only your general bank account, the audit on which you posted the firm check will be listed as out of balance because the report will not include the account that was debited by the firm check posting. You are, in essence, asking the report to include only the credit to your bank, and so the audit is out of balance because there is no offsetting debit. You are printing it incorrectly. If you reprint the report selecting all accounts, it will no longer say "out of balance".
However, as a result of a hardware failure or an operator posting a single sided journal entry (a journal entry in which the debits and the credits don't balance to zero), an audit might actually be out of balance. This will cause your General Ledger to be out of balance, and you will see a message on your System/File Balance report indicating this.